Senior Executive Assistant

Company: AlohaCare
Location: Honolulu
Posted on: November 13, 2024

Job Description:

Are you ready for new challenges and new opportunities?Join our team!AlohaCare is a local, non-profit health plan serving the Medicaid and Medicare dual eligible population. We provide comprehensive managed care to qualifying health plan members through well-established partnerships with quality health care providers and community-governed health centers. Our mission is to serve individuals and communities in the true spirit of aloha by ensuring and advocating access to quality health care for all.The Culture:AlohaCare employees share a passion for helping Hawaii's most underserved communities. This passion is internalized and applied to our employees through a supportive work environment, healthy work/life balance, continuous communication, and a generous benefits package.Job Summary:The Senior Executive Assistant (Sr. EA) serves as the CEO's primary point of contact for internal and external partners. The Senior EA completes critical tasks and deliverables that facilitate the CEO's ability to effectively lead the company. This position also serves as a liaison to the board of directors and senior management teams, organizes and coordinates executive outreach, and oversees special projects. Adherence to absolute confidentiality is imperative.Primary Duties, Responsibilities and Competencies:CEO Support:

• Key point of contact for CEO, managing an extremely active calendar.
• Maintain daily schedule for CEO.
• Intakes and sorts CEO's mail, composes and prepares correspondence and communications on behalf of CEO.
• Arranges CEO & Board travel plans, itineraries, and required documents.
• Processes expense reports, membership subscriptions, and various documents for payments and reimbursements.
• Arranges and schedules meetings with internal and external partners.
• Responsible for producing documents/projects, including complex charts, and slide presentations.
• Researches, prioritizes, and follows up on incoming issues and concerns as required.Board of Directors Support:
  • Key point of contact for day-to-day communications with Board of Directors.
  • Prepare and organize agendas and materials for Board and subcommittee meetings.
  • Take, organize, and maintain minutes from Board of Directors and subcommittee meetings.Internal and External Partnerships:
    • Liaise with internal departments and community organizations on CEO related meetings.
    • Coordinates and participates in meetings with external partners.Required Competencies and Qualifications:
      • 3 years experience with high level executive interactions and support.
      • Advanced technical skills with Microsoft products, Adobe Acrobat, and Social Media Platforms.
      • Word processing skills of 45-60 wpm with a high degree of accuracy.
      • Strong organizational and planning skills.
      • Ability to maintain confidentiality with company and personnel information.
      • Positive attitude and ability to accept direction.Preferred Competencies and Qualifications:
        • Bachelor's degree in related field.
        • Previous health care experience is desirable.Physical Demands/Working Conditions:
          • May require prolonged sitting - up to 4 hours; occasional lifting, up to 20 pounds.
          • Business hours are Monday through Friday 8:00 a.m. to 5:00 p.m.Salary range: $58,000 - 66,000 annuallyAlohaCare is committed to providing equal employment opportunity to all applicants in accordance with sound practices and federal and state laws.
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Keywords: AlohaCare, Honolulu , Senior Executive Assistant, Other , Honolulu, Hawaii