Office Assistant
Company: ATA Services
Location: Honolulu
Posted on: April 1, 2025
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Job Description:
ATA Services, Inc. is seeking Office Assistants at the Hawaii
State Hospital. Our ideal candidate would be a team player who is
looking for a growth opportunity! This is a full-time position and
expected to last about a year in duration. Please review the job
details listed below:
Starting Hourly Rate: $20/hrLength of Position: 1 Year, with
possible extension. Hours: Mon-Fri. 8 am - 4:30 pm Job Duties/Scope
of Work
Clerical Duties
- Answers telephone calls, assists the caller with their inquiry, or refers to the appropriate staff. Checks and responds to email. Provides general information and resolves complaints in person or over the telephone.
- Schedules/reschedules appointments and training for staff, maintains the schedules, and reminds staff of scheduled meetings/trainings.
- Handles mail and inter-office documents.
- Accurately and timely processes and audits employees' timesheets for payroll. Generates the attendance report.
- Compiles, organizes raw data, and enters purchase orders, petty cash encumbrances and payments in the fiscal database as instructed.
- Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures.
- Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special reports.
- Determines the need for and/or makes routine orders for necessary supplies, materials or other items from the HSH Warehouse inventory.
- Makes arrangements for travel, equipment maintenance, telephone
service, and other similar matters.
Typing Duties- Using computer and word processing and other software to draft and prepare form, letter, email, etc.
- Composes letters or memos of a routine nature for staff signature as requested.
- Prepares, types, and maintains/updates office forms. Fiscal
Duties
- Verifies goods received and accuracy and completeness of
requisitions. Other related duties as assigned by the supervisor.
Minimum Requirements: Knowledge of general office practices and
procedures; grammar, spelling, and arithmetic; and word processing,
spreadsheet, data input, and other common office software. Minimum
skills/abilities: Ability to read and understand oral and written
instruction, and speak and write effectively; carry out a variety
of standard office clerical routines; learn and apply pertinent
statutory provisions, rules, regulations, policies and procedures;
learn and apply a variety of instructions furnished in written,
oral, or schedule form; prepare numerical reports; deal tactfully
with others; work independently, problem-solve, and develop
solutions; operate standard office machines and equipment; and the
ability to count and make arithmetic computations. ATA Services,
Inc., provides equal employment opportunities (EEO) to all
employees and applicants for employment without regard to race,
color, religion, sex, national origin, age, disability, or
genetics. In addition to federal law requirements, we comply with
applicable state and local laws governing nondiscrimination in
employment in every location in which the company has facilities.
This policy applies to all terms and conditions of employment,
including recruiting, hiring, placement, promotion, termination,
layoff, recall, transfer, leaves of absence, compensation, and
training.
Compensation details: 20-20 Hourly Wage
PIe61c1d04cb4d-37248-35660827
- Verifies goods received and accuracy and completeness of
requisitions. Other related duties as assigned by the supervisor.
Minimum Requirements: Knowledge of general office practices and
procedures; grammar, spelling, and arithmetic; and word processing,
spreadsheet, data input, and other common office software. Minimum
skills/abilities: Ability to read and understand oral and written
instruction, and speak and write effectively; carry out a variety
of standard office clerical routines; learn and apply pertinent
statutory provisions, rules, regulations, policies and procedures;
learn and apply a variety of instructions furnished in written,
oral, or schedule form; prepare numerical reports; deal tactfully
with others; work independently, problem-solve, and develop
solutions; operate standard office machines and equipment; and the
ability to count and make arithmetic computations. ATA Services,
Inc., provides equal employment opportunities (EEO) to all
employees and applicants for employment without regard to race,
color, religion, sex, national origin, age, disability, or
genetics. In addition to federal law requirements, we comply with
applicable state and local laws governing nondiscrimination in
employment in every location in which the company has facilities.
This policy applies to all terms and conditions of employment,
including recruiting, hiring, placement, promotion, termination,
layoff, recall, transfer, leaves of absence, compensation, and
training.
Keywords: ATA Services, Honolulu , Office Assistant, Administration, Clerical , Honolulu, Hawaii
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here to apply!
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